Migrate from Project Online before support ends in September 2026
Avoid disruption and risk as Microsoft retires Project Online. Get a clear, low-risk roadmap to Microsoft Planner, Project Server, or a modern Project Desktop setup—tailored to your portfolio and governance model.
Trusted by PMOs, IT and finance teams to modernise Microsoft project portfolios.
Project Online retires on 30 September 2026. After that, your data is gone.
Microsoft is consolidating its work management portfolio around Microsoft Planner (Basic and Premium) and the Project desktop client. Project Online (PWA) is in full end-of-life:
- New subscriptions end on 1 October 2025.
- Project Online shuts down on 30 September 2026.
- From 1 October 2026, Project Online data is inaccessible.
If you rely on Project Online for enterprise resource pools, timesheets, workflows or portfolio reporting, you need a migration plan well before those dates.
Is this relevant for you?
Administrators
Project Online administrators who own configuration, integrations and PWA.
PMO Leaders
PMO leaders responsible for portfolio governance and reporting.
IT Decision-makers
IT decision-makers managing Microsoft 365, security and infrastructure.
Project Managers
Project managers whose day-to-day work depends on Project Online views, workflows and reports.
You have options. The risk is doing nothing.
Based on Microsoft's current roadmap, most organisations fall into three main paths:
Move structured projects to Planner Premium and use Power Apps, Power Automate and Power BI where you previously relied on custom entities, workflows and reports.
For regulated or tightly controlled environments that need on-premises deployment and deeper PWA-style configuration, Project Server SE remains Microsoft's primary alternative.
If you only use the Project desktop client (MPP files) and don't depend on Project Online services, you can continue with desktop-only usage while you plan your future model.
Why Planner Premium + Power Platform is the default path for most tenants
For most Project Online customers, Microsoft's intended successor is Planner Premium backed by the Power Platform. It provides:
- Modern, Microsoft 365-native project scheduling (boards, grids and timelines).
- Dataverse-based storage for extensibility and governance.
- Rich automation and integration via Power Apps and Power Automate.
- Portfolio dashboards and governance reporting with Power BI.
The challenge is not just "moving data"; it is designing a target operating model that your PMO, IT and business stakeholders can actually use and support.
From assessment to cutover – Redcom covers the full Project Online EOL journey
A structured approach aligned to the September 2026 deadline.
Assess & decide
- Inventory your current Project Online usage: projects, resource pools, timesheets, workflows, reports and integrations.
- Identify your regulatory, security and data residency constraints.
- Map usage patterns to the three main paths: Planner Premium, Project Server SE, or desktop-only.
Design your target model
- Define the future platform architecture (Planner Premium, Project Server SE or hybrid).
- Design portfolio and project governance: intake, approvals, resource management and reporting.
- Plan Power Apps, Power Automate and Power BI components where you need to replace PWA features.
Execute, adopt & support
- Configure the new environment, templates and security model.
- Migrate projects in controlled waves (with pilots and parallel runs where needed).
- Train users and PMO; provide post-migration support and continuous improvement.
What you get from your free Project Online EOL readiness assessment
In 60–90 minutes, we:
- Clarify how you use Project Online today and where your real risks are.
- Identify your most realistic path (Planner Premium, Project Server SE, or desktop-only).
- Outline a high-level migration roadmap aligned to the September 2026 deadline.
- Provide indicative timelines and effort ranges based on your scale and complexity.
Outcome
Within five business days, you receive a concise written report you can share with PMO, IT and leadership to drive an informed decision.
Why waiting until 2026 is a high-risk strategy
Based on typical migration experiences:
- Mid-market environments (50–200 projects) often need 6–12 weeks from design to cutover.
- Larger enterprises (500+ projects or complex customisation) can require 3–9 months, including pilots, parallel runs and training.
- SharePoint 2013 workflows used by Project Online must be addressed earlier, as they retire ahead of the final shutdown.
Starting now gives you room to test, iterate and cut over on your terms—not Microsoft's deadline.
Results from recent Project Online transitions
Migrated 300+ active projects from Project Online to Planner Premium and Power Platform in 4 months, with zero critical incidents at cutover.
"Redcom turned what we thought would be a painful technical migration into an opportunity to simplify our entire project portfolio process."
Replaced legacy PWA workflows with Power Automate ahead of deadline, improving approval times and auditability.
Frequently asked questions
Be ready for Project Online's September 2026 shutdown
Avoid last-minute fire drills. Get a clear, vendor-backed roadmap for your project portfolio.